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QuoteFollow

For gardeners and garden maintenance businesses

Gardening quote follow-up software for maintenance rounds and seasonal work

Most gardening work comes back every few weeks or every season: the lawn, the hedges, the autumn leaves. QuoteFollow helps gardeners follow up on new enquiries and keep regular customers on a schedule, so a full round stays full.

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Quote Q-0428Viewed

Graham Lewis

Hedge reduction and garden tidy

  • Hedge reduction, 18 m£240
  • Green waste removal£60
  • Lawn cut and edging£35
Total£335

Follow-up due Monday

Repeat work: Fortnightly, Apr–Oct

Example quote in QuoteFollow, with sample data.

QuoteFollow for gardeners, in short

QuoteFollow is quote follow-up software for small gardening businesses. Gardeners use it to quote maintenance and one-off garden jobs, follow up with customers who have not replied, schedule accepted work, invoice from the quote and get reminded when regular or seasonal visits are due.

Workflow
Quote → follow-up → accepted → scheduled → completed → invoice → repeat work
Price
$15 USD a month, one plan with every feature
Free trial
14 days with full access, no credit card required

Where a gardening round loses work

Gardening businesses live on repeat visits. The risk is less a single lost quote than customers quietly dropping off the round.

  • Seasonal visits nobody books

    The spring tidy, the autumn leaf clearance and the winter pruning are easy to offer and easy to forget. If you do not remind the customer, they rarely remind you.

  • Maintenance agreements that lapse

    A customer agreed fortnightly visits from April to October. Next spring, nobody asks whether they want to start again.

  • New enquiries in the busiest weeks

    Quote requests peak in spring, exactly when you are working longest days. Replies get shorter and follow-ups disappear.

Common questions, answered first

How do I remind customers about seasonal garden visits?

Decide the visit when you finish the last one, and write the date down where you will see it. In QuoteFollow, add a schedule for each seasonal job, such as yearly hedge cutting in late summer or a spring tidy in March, and you are reminded before it is due.

QuoteFollow does not message the customer for you. When a visit comes up, it can open a ready-written message for you to send from your own WhatsApp or email.

How do I renew garden maintenance customers each year?

Contact them before the season starts rather than waiting for them to call. A schedule with an end date in October and a reminder in late February gives you a natural moment to ask whether they want to continue.

A new customer hasn’t replied to my gardening quote. Should I chase it?

Yes, once. A short message a few days later, offering a first visit date, is often enough. If they are not ready, ask whether you can contact them again next season. QuoteFollow reminds you on the follow-up date you set for the quote.

From a hedge-cutting quote to a regular round

An example of a gardening customer who starts with one job and joins the maintenance round.

Quote → Follow-up → Accepted → Scheduled → Completed → Invoice → Repeat work

  1. Quote

    A new customer asks for an overgrown hedge to be reduced. You quote the reduction, the green waste removal and a lawn cut.

  2. Follow-up

    They do not reply. Four days later, QuoteFollow reminds you, and you text to offer a date the following week.

  3. Accepted

    They accept the quote from the link.

  4. Scheduled

    You book the job for Thursday morning.

  5. Completed

    You finish, clear the waste and mark the job completed.

  6. Invoice

    You create the invoice from the quote and send it as a PDF on WhatsApp.

  7. Repeat work

    The customer asks for fortnightly mowing, so you set a schedule from April to October, plus a yearly hedge cut each August.

What each part of QuoteFollow does for gardeners

Professional quotes
Quote one-off jobs and regular visits from a saved price list: mowing, hedge trimming, border work, leaf clearance. Gardening businesses can start from a suggested list of common items and set their own prices.
Follow-up reminders
New enquiries get a follow-up date and an email reminder, so spring quotes are chased even in your longest weeks.
Automatic customer follow-up (optional)
Optionally, QuoteFollow emails the customer once on the follow-up date you set for it (or three days after you email the quote) to ask whether they have had a chance to look at your quote. Off by default.
Quote status
See whether a quote has been opened, accepted, declined or has expired, and which customers are still deciding.
Customer acceptance
Customers accept from the quote link on their phone, so a yes does not depend on catching them in the garden.
Job scheduling
Accepted jobs are booked for a date and time and marked completed when done, alongside your regular round.
Invoices from the quote
Create the invoice from the quote and send it by email, or share the PDF yourself, then mark it paid when the customer pays you.
Repeat work reminders
The heart of a gardening business: weekly, fortnightly, monthly or yearly schedules with optional end dates, and reminders before each visit.

Who QuoteFollow is for, and who it is not

QuoteFollow is built for small service businesses that quote before they work. It is not an enterprise field-service system: there is no dispatch optimisation, fleet management, payroll or complex workforce management.

A good fit

  • Self-employed gardeners and small garden maintenance businesses
  • Gardeners with a regular round of fortnightly or monthly customers
  • Businesses that also quote one-off jobs such as clearances, hedges and planting

Probably not the right tool

  • Grounds maintenance contractors that need crew rostering and route planning
  • Businesses that need equipment servicing or fuel logs
  • Anyone who wants customers messaged automatically about repeat visits; QuoteFollow leaves that decision to you

Gardeners: frequently asked questions

Can QuoteFollow schedule regular garden maintenance?
Yes. Set weekly, fortnightly, monthly or custom schedules with an optional end date, and QuoteFollow reminds your business before each visit and records which visits were done or skipped.
Can I set yearly reminders for seasonal jobs like hedge cutting?
Yes. A yearly schedule reminds you before the job is due each year, with a lead time you choose in Settings.
Will customers get automatic reminders about their next visit?
No. Repeat work reminders go only to your business. You decide whether to contact the customer, and QuoteFollow can open a ready-written message for you to send.
Can I quote a garden clearance and regular maintenance together?
Yes. Put the clearance on one quote, and when the job is done, set up a repeat schedule for the regular visits. You can create the next quote from a schedule in one step.
How is gardening different from landscaping in QuoteFollow?
The workflow is the same. Gardeners tend to rely more on repeat schedules, while landscapers rely more on following up larger project quotes.

More from QuoteFollow

Keep your round full and your seasonal work booked

Quote your next garden job, then set the schedule that brings the customer back.

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