Skip to main content
QuoteFollow

For landscaping businesses

Landscaping quote follow-up software for big estimates and long decisions

A new patio, turf and planting scheme is a large outlay, and customers often take weeks to decide. QuoteFollow keeps each landscaping estimate visible through that wait, reminds you to follow up, and lines up the maintenance once the installation is finished.

Start your 14-day free trialSee the workflow

14-day free trial with every feature · No credit card required · $15 USD a month after

Quote Q-0915Viewed

The Patel family

Rear garden redesign

  • Sandstone patio, 25 m², laid$3,900
  • Lawn preparation and new turf$1,150
  • Raised beds and planting scheme$1,480
Total$6,530

Follow-up after Easter

Repeat work: Monthly maintenance, Apr–Oct

Example quote in QuoteFollow, with sample data.

QuoteFollow for landscapers, in short

QuoteFollow is quote follow-up software for small landscaping businesses. Landscapers use it to send itemised estimates for hard and soft landscaping, follow up while customers decide, record acceptance, schedule the build, invoice from the quote and set up maintenance visits after installation.

Workflow
Quote → follow-up → accepted → scheduled → completed → invoice → repeat work
Price
$15 USD a month, one plan with every feature
Free trial
14 days with full access, no credit card required

Why landscaping estimates stall

Landscaping projects are larger and more seasonal than most home services. The quote often arrives long before the customer is ready to commit.

  • Quoted in winter, decided in spring

    Customers ask for prices early in the year and decide when the weather turns. By then, a quote with no follow-up has been forgotten on both sides.

  • Multi-part estimates are harder to agree

    Patio, drainage, turf, planting and lighting in one quote give the customer many things to question, and some to remove. Each question delays the yes.

  • Design changes mean re-quoting

    A smaller patio or different paving means a revised price, and keeping track of which version the customer is looking at gets messy.

  • Maintenance is not offered after the build

    A new planting scheme needs care in its first seasons. Without a reminder, that follow-on work goes to someone else or does not happen.

Common questions, answered first

How often should I follow up on a large landscaping quote?

Follow up once a few days after sending to answer questions, then again around the time the customer said they would decide, such as the start of spring or after a planning conversation. Spacing follow-ups to the customer’s timeline is more useful than frequent chasing.

In QuoteFollow, set the follow-up date that matches that timeline, and you are reminded on the day.

How do I keep track of landscaping estimates through the season?

Keep every estimate with its status and follow-up date in one list. QuoteFollow shows which quotes are pending, viewed, accepted or expired, and lets you duplicate a quote to send a revised version when the design changes.

How do I offer maintenance after a landscaping installation?

Plan it at handover. When you mark the build completed in QuoteFollow, you can add a repeat schedule for maintenance visits, such as monthly in the growing season, and be reminded before each one.

From a garden redesign quote to seasonal maintenance

An example of a landscaping project from the estimate to the care that follows it.

Quote → Follow-up → Accepted → Scheduled → Completed → Invoice → Repeat work

  1. Quote

    In February, you send a quote for a sandstone patio, new lawn, raised beds and planting, with each area as its own set of lines.

  2. Follow-up

    The customer says they will decide after Easter, so you set the follow-up date for the week after.

  3. Accepted

    After a revised version with a smaller patio, the customer accepts the new quote online.

  4. Scheduled

    You book the build to start on a Monday in late April.

  5. Completed

    After two weeks on site, you mark the project completed.

  6. Invoice

    You create the final invoice from the accepted quote and send it.

  7. Repeat work

    You add a monthly maintenance schedule for the growing season, and QuoteFollow reminds you before each visit.

What each part of QuoteFollow does for landscapers

Professional quotes
Break a project into areas and materials so the customer can see what each part costs and what changes if they remove one. Revise by duplicating the quote rather than starting again.
Follow-up reminders
Set follow-up dates around the customer’s own timeline, weeks ahead if needed, and get an email reminder when the date arrives.
Automatic customer follow-up (optional)
If you choose, QuoteFollow sends the customer one short email on the follow-up date you set for it (or three days after you email the quote) with the link to the quote. It is optional, off by default and controllable per quote.
Quote status
See whether a large estimate has been opened, accepted or declined, or has passed its valid-until date and needs re-pricing.
Customer acceptance
The customer accepts the version they want from the quote link, so there is a clear record of the agreed scope.
Job scheduling
Accepted projects become jobs to book. Record the start date and time and mark the work completed when the site is finished.
Invoices from the quote
Create the invoice from the agreed quote, adjust for any changes on site, and send it.
Repeat work reminders
Set maintenance schedules after installation: monthly, quarterly or a custom interval, with an end date for the season if you want one.

Who QuoteFollow is for, and who it is not

QuoteFollow is built for small service businesses that quote before they work. It is not an enterprise field-service system: there is no dispatch optimisation, fleet management, payroll or complex workforce management.

A good fit

  • Small landscaping firms quoting patios, paving, fencing, turf and planting
  • Landscapers who also offer maintenance after the build
  • Owner-operators who quote, build and invoice themselves

Probably not the right tool

  • Large landscape contractors that need project costing, staged valuations or crew scheduling
  • Businesses that need CAD design or 3D visualisation tools
  • Firms that need fleet, plant hire or equipment tracking

Landscapers: frequently asked questions

How do I follow up on a landscaping estimate the customer is still thinking about?
Ask what would help them decide: a phased option, a revised layout or a later start date. Then set the next follow-up for when they expect to have an answer, rather than chasing every few days.
Can I send a revised landscaping quote?
Yes. Duplicate the quote, change the lines, and send the new version. Each version keeps its own status, so you know which one the customer accepted.
Can QuoteFollow handle seasonal maintenance after installation?
Yes. Repeat Work supports monthly, quarterly and custom schedules with an optional end date, so you can set maintenance for the growing season and be reminded before each visit.
Can quotes include both materials and labour?
Yes. Add materials, labour, plant hire or waste removal as separate lines with their own quantities, units and prices.
Does QuoteFollow handle staged payments for big landscaping projects?
No. QuoteFollow lets you create invoices, send them yourself and mark them paid; it does not manage deposits or staged payment plans automatically. You can write an invoice for any amount, including a deposit.
Do I need a credit card to try QuoteFollow?
No. The 14-day free trial includes every feature and needs no card.

More from QuoteFollow

Keep every landscaping estimate alive until the customer is ready

Send your next project quote with a follow-up date that matches the customer’s timeline.

Start your 14-day free trial

No credit card required. $15 USD a month after the trial.